Over the past 10 years, I have earned a Ph.D. & got promoted to CEO while having 6 kids.

The secret to keeping it all under control?

One small habit.

It's not sexy, but it's essential.

Here’s the breakdown for you:

1/ The Weekly Review habit

What is it? The key idea is you sit down once a week and check everything under your control.

• ToDos
• Projects
• Calendar
• Messages
• Physical inbox
• Goal and vision alignment

-> Then plan out the next week

2/ What tool to use?

A weekly review is not about what app you use. You can do it with pen & paper.

I have experimented with Evernote, Things, OneNote, Roam. They all work.

Key is to make it a habit.

Now I use Notion (screenshots below are from my actual templates).

3/ Inboxes

Check all message channels first (use a checklist to not miss any)

Then Emails (work and personal), intrays, etc. https://t.co/kRQEcSJrUo

4/ ToDos

Check on any todos you did not get done last week.

If they're still relevant, reschedule them.

If you’re unsure use the Eisenhower Matrix (urgent vs not urgent; important vs not important). https://t.co/zAzi89b1ow

5/ Stuff you forget

Have a list of the odd things, you would otherwise forget.

For example: check website SEO, file receipts, clean desktop. https://t.co/54JznLDQKa

6/ Weekly Reflection

Make time to ask some deeper questions.

This helps you check in with how you felt about last week.

Ensure you celebrate the wins (which we often forget) + lessons learned. https://t.co/F6ZkYxa0Hq

7/ Calendar Review

Both looking back and looking forwards.

Deadlines, meetings, etc.

Block out time every day to do the work, not just pretend to be busy.

Make sure to have a fixed day for your weekly review. Easy to forget, but it’s the linchpin of the system. https://t.co/kStylsG4F5

8/ Planning

Lastly, plan your ToDos for the coming week.

Be realistic, don't dump it all in on Monday.

Have one important task (One Thing) for each day and do that one first.

This ensures momentum and that bigger projects do not get forgotten. https://t.co/la8FAFVy80

9/ Why?

If you want to make the habit stick, know why you're doing it.

My purpose is to stay organised to serve my teams at work and at home better.

My wife’s given me an amazing family and I can support her best by managing my time effectively. https://t.co/ZHjvSowZxB

The system to get your life organised:

1. Commit to a weekly review
2. Check all your inboxes
3. Check all your to-dos
4. Reflect on your week
5. Review the calendar
6. Plan the next week

Do this every week and see your life become more balanced.

If you enjoyed this thread, please retweet it so others can learn about the weekly review process too.
https://twitter.com/PeakTobi/status/1539234970157432832

And for more content like this, follow me @PeakTobi

Add on:

This thread isn‘t about reaching my goals, simply about how to stay organised.

My wife is my rock and the rock of my family. Nothing would be possible without her. Thank you for taking time to read this.

I’d like to apologize for the offense this thread has caused.

It wasn’t my intention to downplay my wife’s incredible support, care and devotion to our family.

The wording here has been terrible and I’ve learned my lesson.

Again, I am very sorry!